2012-2013 Annual Report to Parliament - Access to Information Act

Table of Contents


Introduction

Section 72 of the Access to Information Act requires that the head of every government institution prepare, for submission to Parliament, an annual report on the administration of the Act within the institution during each financial year. This report is prepared and tabled in Parliament in accordance with Section 72 of the Access to Information Act.

Purpose of the Access to Information Act

The Access to Information Act gives Canadian citizens, permanent residents, or any person or corporation present in Canada a right to access information that is contained in government records. The Act is intended to complement existing procedures for access to government information.

Mandate of the Public Service Staffing Tribunal

The Public Service Staffing Tribunal is an independent, quasi-judicial body established under the Public Service Employment Act to address complaints related to internal appointments and lay-offs in the federal public service. The Tribunal conducts hearings, settlement conferences and mediation sessions in order to resolve complaints.

In fulfilling its mandate, the Tribunal fosters fair and transparent staffing practices, contributes to a public service that is based on merit, embodies linguistic duality and human rights, and strives for excellence.

Institutional Organization of Activities

Requests under the Access to Information Act are processed and approved within the ATIP Coordinator’s office. The process to handle requests is as follows:

  1. Upon receipt of a request, a file is opened and statistical and other information are logged in during this and other steps.
  2. The ATIP Coordinator carries out a search for the relevant records, reviews these, and consults with staff as required. The requestor may be contacted for clarification purposes or for costs estimates/deposits.
  3. The ATIP Coordinator verifies the applicability of the legislation and its Regulations, and prepares the records accordingly.
  4. Legal advice is sought if necessary.
  5. Consultations may take place as required by Treasury Board guidelines. The Tribunal may also be the object of consultations on the part of other federal institutions.
  6. Records due for disclosure are prepared and turned over to the requestor.
  7. A case summary report is prepared to complete the file.

Delegation

As head of the Tribunal regarding the application of the Access to Information Act, the Chairperson has delegated to the Executive Director and General Counsel the responsibility to exercise all powers, duties, and functions as head of a government institution under the Act and its Regulations. The Executive Director and General Counsel has also been appointed as the Tribunal’s Access to Information and Privacy (ATIP) Coordinator. A copy of the signed Delegation Order is attached.

2012-2013 Statistical Report

Two (2) requests under the Access to Information Act were received during the reporting period. There are no significant trends to report.

Training Plan

No formal training was identified as a requirement during this reporting period.

Policies, Guidelines and Procedures

The Tribunal did not implement any new or revised access to information policies, guidelines or procedures during the reporting period.

Complaints and Investigations

There were no complaints lodged or investigations conducted during the reporting period.


Annex A : Access to Information Act Delegation Order

The Chairperson of the Public Service Staffing Tribunal, in accordance with section 73 of the Access to Information Act, hereby designates the person holding the position set out below, or the person acting in that position, to exercise the powers and perform the duties and functions as the head of a government institution under the Act.

Position Sections of the Access to Information Act
Executive Director and General Counsel as
Access to Information and Privacy Coordinator
All sections

Guy Giguère, Chairperson
Public Service Staffing Tribunal
May 26, 2010


Annex B : Statistical Report on the Access to Information Act

Institution:
Public Service Staffing Tribunal

Reporting period:
April 1, 2012 to March 31, 2013


Part 1 – Requests under the Access to Information Act

1.1 Number of Requests

Number of Requests
Received during reporting period 2
Outstanding from previous reporting period 0
Total 2
Closed during reporting period 2
Carried over to next reporting period 0

1.2 Sources of requests

Source Number of Requests
Media 0
Academia 0
Business (Private Sector) 0
Organization 0
Public 2
Total 2

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time

Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 2 0 0 0 0 0 0 2
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Treated informally 0 0 0 0 0 0 0 0
Total 2 0 0 0 0 0 0 2

2.2 Exemptions

Section Number of requests
Footnotes
  1. 1 I.A.: International Affairs (Return to footnote reference 1)
  2. 2 Def.: Defence of Canada (Return to footnote reference 2)
  3. 3 S.A.: Subversive Activities (Return to footnote reference 3)
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14(a) 0
14(b) 0
15(1) - I.A.See footnote 1 1 0
15(1) - Def.See footnote 2 2 0
15(1) - S.A.See footnote 3 3 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 0
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 0
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 0
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 0
21(1)(b) 0
21(1)(c) 0
21(1)(d) 0
22 0
22.1(1) 0
23 0
24(1) 0
26 0

2.3 Exclusions

Section Number of requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 0 0 0
Disclosed in part 0 0 0
Total 0 0 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition Number of pages processed Number of pages disclosed Number of requests
All disclosed 0 0 0
Disclosed in part 0 0 0
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 0

2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages
processed
101-500 pages
processed
501-1000 pages
processed
1001-5000 pages
processed
More than 5000 pages
processed
Requests Pages
disclosed
Requests Pages
disclosed
Requests Pages
disclosed
Requests Pages
disclosed
Requests Pages
disclosed
All disclosed 0 0 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 0 0 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 0 0 0 0 0

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
0 0 0 0 0

2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 0 0

3.2 Length of extensions

Disposition of requests where an extension was taken 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 0 0 0 0
31 to 60 days 0 0 0 0
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 0 0 0 0

Part 4 – Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 2 $10 0 $0
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 2 $10 0 $0

Part 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations

Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 6 142 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 6 142 0 0
Closed during the reporting period 6 142 0 0
Pending at the end of the reporting period 0 0 0 0

5.2 Recommendations and completion time for consultations received from other government institutions

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 5 0 0 0 0 0 0 5
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 1
Total 6 0 0 0 0 0 0 6

5.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 6 - Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0

Part 7 - Resources related to the Access to Information Act

7.1 Costs

Expenditures Amount
Salaries $800
Overtime $0
Goods and Services $0
• Professional services contracts $0
• Other $0
Total $800

7.2 Human Resources

Resources Dedicated full-time to
ATI activities
Dedicated part-time to
ATI activities
Total
Full-time employees 0.00 1.00 1.00
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 0.00 0.00
Students 0.00 0.00 0.00
Total 0.00 1.00 1.00

Public Service Staffing Tribunal
April 1, 2012 to March 31, 2013

This publication is available upon request in accessible formats.

Contact:

Public Service Staffing Tribunal
240 Sparks Street
6th Floor West
Ottawa, Ontario
K1A 0A5
Telephone: 613-949-6516
Fax: 613-949-6551
Email: info@psst-tdfp.gc.ca

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